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Photo Manager - Help With Naming and Uploading Your Resume Headshots & Photos

Resumebuilder_gatherphotos_fullpage Resume Builder - Photo Manager Help

Multimedia Resume Photo-Display-Builder Interface -- Upload Your Photos

You can upload multiple photos (headshots, comp cards, snap shots, etc.) to your BackStage.com Multimedia Resumes. Each resume can display 20+ pics.

Simply create a new resume or click the "Edit" button next to one of your existing resumes, and then click the "Photos" tab on the resume builder/editor interface. Then click on the "Browse" button on the Resume Builder's Photo Manager page to begin uploading photo-files to your account.

Then click the "Add" button to add each photo to your resume(s) -- you can share your photos across all of the resumes within your account, or add unique photos to every individual resume, and/or showcase all of your photos on a single resume.

Screenshots, Instructions, Tips & Tricks:


  • Each photo must be in ".gif", ".jpg" or "jpeg" format and the file size of each individual photo can not exceed 250KB.
  • Recommended: Use the .jpg file-extension only (all lowercase) and try to keep each file under 150KB to make sure that your photos are compatible with the widest range of systems and always open quickly.
  • Photo filenames should not contain special characters, such as quote marks, apostrophes, and other punctuation, including ~!@#$%^&*-)(",'. And Spaces should also be avoided in filenames. Instead, only use normal letters, numbers, and the "underscore" character (_) to name files prior to uploading the files to your BackStage.com resume account. The use of special characters in filenames is a frequent cause of errors. Example: I might call one of my photos LukCroweActingPic009.jpg or LukeCrowe_CommercialHeadshot_009.jpg -- but I wouldn't call it "Luke's Commercial (& Acting) B&W* P-h-o-t-o! #009.jpg." 
  • If you need to reformat, resize, or rename your photo, simply use your favorite photo-editing program -- or download and use the excellent free image-editor Irfanview from IrfanView.com. (Note: Irfanview works with most versions of Windows but may not be compatible with your computer if you're a Mac user; Mac users should check out the Back Stage article "Resizing Photos Using an Apple/Mac Computer.")
  • Resumebuilder_gatherphotos_displaye Assign each photo a good (short, descriptive, and accurate) "Display Name," since the Display Name will be seen by employers and casting directors whenever they hover their mouse-pointer over the photo thumbnails on your resume. (Note: The "Display Name" is the name that you assign to each photo when you upload it to your BackStage.com resume account; the "Display Name" is not the Filename, although the Filename and Display Name can be similar, if you'd like. Example: A good Filename might be JoeActorHeadshot001.jpg, while a good Display Name for this file might be "Joe Actor's Theatrical Headshot")
  • If you delete a photo from your resume, it will be removed from the particular resume you're editing at the time, but the photo will still exist in your overall (private) resume account, in case you need to use the photo again later. To add a deleted photo back to your resume, simply choose the photo from the drop-down Photos menu and then click "Add." Or, click the "Manage Photos" link to view, rename, or permanently delete any media/photo items from your account. (The "Manage Photos" option may only appear when you have photos available in your account that are currently not being used by the multimedia-resume you're working on; you cannot permanently delete photos from your account until after you've deleted the photos from all of your BackStage.com resumes.)
  • Quick Tip: By reducing the total dimensions of your photo just a little (for online use, photos should not be larger than your monitor's default "desktop size" -- e.g., you shouldn't need to zoom out to view the full photo) and then lowering your photo's resolution a little (72-300DPI is recommended for most online photos -- going over 300 is usually overkill for website and email use), you'll be able to easily create a web-friendly version of your photo that fits within the recommended upload size-limits of sites like BackStage.com.
  • Note: Save your photo files using the ".jpg" file-extension before uploading them to BackStage.com! In most photo viewing/editing programs, you can simply choose the "Save As" command from the menu to bring up an option that will allow you to correctly save your photo as a .jpg image file-type. This "Save As" screen may also give you the option to quickly reduce the file's size (image quality/resolution) during the re-saving process, while also allowing you to easily assign the file a new filename.

Related links: 

--Luke Crowe, National Casting Editor, Back Stage

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Is there a way to rotate the image? Each time I try to upload my headshot, it changes how I have it set into a landscape view instead of portrait.


Does it take days for phot to upload. Click on add and nothing happens.

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